Duties of members (attendees, participants) at a meeting

Chairing meetings

A chairperson is a person in charge of running a meeting. The person in the chair will be obliged to start things off and make sure topics are discussed in the right order.

Responsibilities of the Chair:

· Open a meeting with a short summary of its purpose and agenda;

· Define the time limits of discussion;

· Allow all parties to express their views on the subject under discussion; listen to the views of others;

· Keep people to the point and ensure that one person speaks at a time; prevent irrelevant debate;

· Be as impartial as possible and avoid arguing with members;

· Stimulate members by asking appropriate questions.

· Summarise views and decisions.

A) Before the meeting

1. Read all papers

2. Prepare, if appropriate, own supporting papers

B) During the meeting

3. Attend on time

4. Make disciplined contributions

5. Take note of decisions made and action required

C ) After the meeting

6. Carry out any action required and if necessary report back

Meeting business etiquette. When in a business meeting, it is important to remember the etiquette:

Be courteous and thoughtful to the people around you

Address conflict on a business level as opposed to attacking the person

Apologize when you are wrong

Avoid raising your voice, using harsh and derogatory language or interrupting.

Дата добавления: 2014-11-20