The Contents of a Letter

There are three kinds of letters: business letters, private letters and official letters from or to authorities.

Here is the full form of a business letter:

Box R 137 Bedford Hotel

"The Times" St. George's Sq.,

London, E. С 4 London, N. W. 3,

16th Dec. 1961

Dear Sir.

With reference to the situation advertised in the “Times” of today I beg to make application for the vacancy in question.

I am 28 years old and possess all the necessary qualifications for the post. My length of service in that line is...

Faithfully yours,

J.C.

Here are some other forms of greetings, be complimentary, closes of a business letter:

My dear Sir,

I lose no lime in replying to your letter, as I ……………………………………………..

I trust the importance of the matter will be my best excuse for troubling you with this letter, and remain,

Your ever faithfully,

M.N.

Dear Sir,

We shall feel obliged if you will send, us, by return of post……………………………

I enclose my address in the sincere hope that you will answer as soon as possible,

I remain,

My dear Sir,

Yours ever truly,

M.N.

Sir,

In answer to your favour of the 2nd instant, I hasten to inform you that……….

I have the honour to remain,

Yours respectfully,

M.N.

Sir,

It is with deep regret that we have to announce

…………………………………………………………………………………

We remain

Your faithful and obedient servant

M.N.

Sir,

We are under the painful necessity of informing you, that

……………………………………………………………………………………

Your obliged and obedient servant,

M.N.

Sir,

I am favoured with your letter of the 6^th instant and observe that

……………………………………………………………………………………

The full form of a private letter (or friendly letter) is:

My dear old friend,

I have just received your letter of the 6^th inst. As I have

……………………………………………………………………………………

With kindest regards,

believe me to be,

Yours sincerely,

M.N.

Some Forms of Greetings:

To an acquaintance: Dear Sir (Madam); Dear Mr. N (Mrs. N, Miss N).

To a close acquaintance: My dear Mr. N (Mrs. N, Miss N); My dear friend; My dear Ann; Dear friend; Dear Ann.

The complimentary close of a private letter may be as follows:

……………………………………………………………………………………

Hoping soon to have the pleasure of seeing you, I remain,

Yours sincerely,

M.N.

……………………………………………………………………………………

With the deepest expressions of sorrow at my inability to help you in this matter,

I remain,

Your affectionate friend,

M.N.

……………………………………………………………………………………

Awaiting the pleasure of seeing you and thanking you again,

I am,

Yours sincerely (or: affectionately)

M.N.

……………………………………………………………………………………

Send me a speedy reply and I will always be,

Yours very affectionately,

M.N.

……………………………………………………………………………………

We should be happy to have you in our midst, as long as you can stay,

With kindest regards,

Yours very sincerely,

M.N.

……………………………………………………………………………………

Accept, my dear friend, my deep gratitude for you kindness,

Edward.

……………………………………………………………………………………

With love from our family and a smile from your affectionate

Annie N.

……………………………………………………………………………………

I think, I’ve given you a lot of trouble so let me finish my letter with

My deepest regards from

Annie N.

or: Love and all god wishes,

Annie N.

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