Complete the note below to a colleague who missed the meeting because of a trip abroad. Report the three suggestions and the conclusion. Use the verbs below

MEMO

MEMORANDUM

Exercise 6. Look at the messages in notes A, B.

Exercise 5. Thomas and Maria have to arrange a meeting. Rewrite the underlined phrases using the words in brackets. Do not change the original meaning

Exercise 4. Answer the additional questions.

Exercise 3. Answer the questions.

Exercise 2. Translate into Еnglish

Быть перегруженным; быть представленным ранее; вопросы, кото­рые должны быть обсуждены; внутри организации; чье присутствие не­обходимо; повестка собрания; предыдущее собрание; порядок, в котором они будут обсуждаться; лицо, созывающее собрание; срочные вопросы; дата установлена; предложения, написанные полностью; имеющееся вре­мя; вывесить на доске объявлений; указать имена выступавших; понять полностью; ничего не значащие заголовки; быть подготовленным зара­нее; обеспечиваться чем-либо; логический отчет; участники; ненужные объяснения; обсуждения, связанные с принятием решений; протокол со­брания; записка-напоминание; вне организации; содержать; проводиться; спорные вопросы; быть перегруженным; продвигать к концу; неправиль­ное толкование.

1. What should every business meeting be supplied with?

2. When are all the documents for the meeting to be prepared?

3. What are the basic meeting documents?

4. What is the purpose of preparing the notice?

5. When should the notice be sent to people outside the organization?

6. When may the reminder notice be sent?

7. What information should the notice contain?

8. What is the agenda of the meeting?

9. When should urgent matters be introduced?

10. What may meaningless headings lead to?

11. What is minutes?

12. How must minutes be written?

13. What's the difference between minutes and meeting reports?

Can you describe the correct procedure for calling a meeting?

What types of meetings do you know?

How is the meeting of the UNO called?

T: Can we fix a meeting soon?

M: Yes, when do you want to meet? (like / meet)

T: I think early next month, (rather / be)

M: Hmm. I think that should be okay, but it would be better for me on Monday, (prefer)

T: That's no problem. Now, where? Where's best for you? Your office or mine? (prefer)

M: If possible, in a beautiful holiday resort, Bermuda for example! (rather / meet)

T: Yes, Bermuda's great. But my choice is your office, (like / come) You have better coffee (prefer). Also, I always enjoy going to that French restaurant round the corner (like/go).

A

To: Penny Klapp Date: 1^st May

Tim Hodges

Cc: Lara Thatcher

From: Howard Colley

Re: Planning Meeting

В

To: All staff

From: James Wilton

Subject: Stuff Meeting

I hope you're all feeling relaxed after your holiday! We'll have a meeting tomorrow at 2 p.m. to talk about new projects. I'm afraid it probably won't end untill about 6 p.m. so will you try to be late?!

a) What is the short form of memorandum?

b)Is Lara invited to the planning meeting? What does "cc" mean?

c) Which two words introduce the reasons for the notes?

d)Which message is friendlier and less formal? How do you know?

e) Are the notes about past or future meetings? Which words and phrases tell us this?

Exercise 7. During a meeting to discuss the breach of a contract by a supplier, Arco Metal. The following suggestions were made

John Smith: We ought to get our Legal Department to examine exactly how they are breaking the terms of the contract.

Carla Viraggio: We should ask Arco for a meeting to discuss ways to resolve the problem.

Tom Henson: I think you should get independent legal advice.

Meeting conclusion: No decision yet. Meet again on Monday.

recommend

suggest

advise

agree

CONFIDENTIAL MEMORANDUM

To: HF

From: JS

Re: Arco Metal - Contract dispute

Since you will be away for a few more days, I thought 1 would give you an update on the above problem. At a recent meeting, three suggestions were made:

John Smith ………………………____________

Carla V. …………………………..____________________________________

Finally, Tom H. …………………

In conclusion, it …………………

Look forward to hearing your views.

Best wishes.

Exercise 8. Read the following extract from a Chairman's speech to a shareholder’s annual General meeting. Fill in the spaces with appropriate adverbs. The first letter of each one is already given

___________share price ------------

capital investment fund ………….

"The continued rise in our share price has been v…………. beneficial to the Board, enabling us to raise money for further capital investment. This has been e…………useful, giving us a better basis for future growth. The stock market has noticed our h……………..prudent investment policies. And consequently, investors have felt q………………confident about our ability to give a good return on their investments. All of this proves that we are r………………..justified in expecting further success in the future".

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