Unit 5. Email Message

Electronic mail is a means of sending and receiving messages – internally, nationally, or internationally. Email is relatively low in cost. It is also fast, relatively reliable, and messages can be sent or picked up anywhere in the world, and stored in the mailbox until they are retrieved. This can be particularly advantageous for users who are communicating across international time zones.

Practice:

Exercise 1. Study the specimen email message and answer the questions:

1) Who sent the email?

2) What does the letter deal with?

3) When was the email sent?

4) Is there anything enclosed?

5) Who replied to the letter?

6) What is the purpose of the reply?

7) What is the layout of the letter?

To: M.Ivanov, O. Sidorov, V. Chernov From: Alexander Petrov Posted/Sent: 27-October-2008 9.33 Subject: FW: Marking of weld plates Enclosed: Kennzeichnung Sch.doc   Dear All, As you may know our company put a new welding machine into operation recently. On this welding machine the weld plates are being marked with the production date which provides a better traceability than in the past. Please find a photo of a weld plate enclosed showing the explanation of the production date code.   Action Required: reply   Text: Dear Mr Petrov, Thank you for your letter regarding the marking of weld plates. We assure you that we’ve taken into account the information you sent us. If there are any other changes in the company procedures, please inform us.   Yours faithfully, Michail Ivanov     .send --sent--   Action Required: delete

Exercise 2. Study the following email. Write a reply to thank the sender for information received.

(* OEM - Original Equipment Manufacturer)

From: Peter Chernov Sent: 27 October 2008 12:24 To: A. Tonin; B. Kunin Subject: FW: Marking of Flanges Enc.: Logo_Links.jpg   Dear All,   This is to inform you that because of traceability reasons and the requirement of some * OEM – customers having various suppliers for the same product we made the decision to mark the flanges in the future as follows:   à marked “FTS” which stands for the abbreviation for the name of our company.   Action Required: reply  

Bibliography:

1. Джон К.Уолден. Библия деловых писем, факс-сообщений и E-mail на английском языке. – 2004.

2. Мюллер В.К. Новый англо-русский словарь. – Москва: Издательство «Русский язык», 2002.

3. Ступин Л. П. Письма по-английски на все случаи жизни: Учебно-справочное пособие для изучающих английский язык.— СПб.: отд-ние изд-ва «Просве­щение», 1997.

4. A. Ashley. A handbook of Commercial Correspondence: New Edition. – Oxford: Oxford University Press, 2002.

5. Headway: New Edition. – Oxford: Oxford University Press, 2005.

Составители: Тамара Александровна Галицына

Ольга Владимировна Мозговая

В авторской редакции

Темплан 2009г. Позиция № 24 В(з)

Подписано в печать 26.07.09 Формат 60*84 1/16

Усл. печ. л. 2,09

Уч.-изд. л. 2.16 на магнитоносителе

Волгоградский государственный технический университет

400131 Волгоград, просп. им. В.И. Ленина, 28

РПК «Политехник»

Волгоградского государственного технического университета

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