The diplomatic mission

A diplomatic mission consists 1… a diplomatic representative duly nominated by one 2… and accepted by 3…, together with his staff and established in the diplomatic 4… of the state. As far as the 5… state is concerned there is only one 6… who may represent another state, and he is 7… of that mission who, as such, is entirely 8… for its activities; his staff, strictly speaking, have no direct representative 9… and merely assist their 10 …. The term "diplomatic agent", which formerly referred only 11… the head of a mission, now 12… the members of the diplomatic staff of the mission; and "the members of the diplomatic 13… are not only members of a diplomatic 14…, but also attachés, advisers and members of other ministries, provided that they hold diplomatic 15…. The term "diplomatic rank" is used to 16… the range of appointments 17… a diplomatic mission which by tradition entitle the 18… to full diplomatic privileges and 19…. The functions of a mission are reflected in its 20…: the head of mission; chancery; political work; administration and coordination; security; communications and other technical services; local staff; accounts; press and information 21…; commercial section; consular section; military, naval, air and other 22… services.

The head of mission

The head of mission is responsible for 23… matters connected 24… his mission. The 25… of the diplomatic policy of a mission is a major responsibility of the head of mission, and in this he is 26… by his principal advisers – the heads of the 27… sections of his mission. The diplomatic policy of a mission can best be 28… as the positive attitude adopted towards all matters 29… to intercourse between the head of mission's own state and the one to which he 30… accredited.

Administration and coordination

The head of Chancery is usually responsible 31… two important 32…: the coordination of the 33… of the mission and the oversight of the 34… of the mission. In other services these tasks come under the 35… Head of Mission or are divided between a 36… secretary (political) and an administration 37…. The Head of Chancery ensures that all correspondence is dealt with 38… and that all the various sections of the mission are properly 39…; that the staff is properly organized and contented; and that communications and the 40… of the mission are secure and adequately maintained.

One of the Head of Chancery's more important 41… could be to compile and keep up to date files containing all the items of local 42… that the head of mission or member of the staff might want to know.

Secretarial and archives

Members of the secretarial and archives staff who 43… confidential matters are normally of the same nationality as the 44…, though non-political section may employ local residents provided 45… they maintain a separate secretarial and archival 46....

Security

The task of the security staff is to ensure that the 47… of the mission are not entered unlawfully; that persons entering the building 48… business are not able to obtain confidential 49…; and that access to files and documents is restricted to those so entitled.

The technical and communications

They are required to operate with encoding and decoding equipment. Their work is of a confidential 50…

Local staff

Local staff are employed in non – confidential duties as part of the administrative and secretarial staff. They are commonly 51… … the commercial, consular and information section and as translators.

Accounts

Accounts are unavoidable. A 52… accounting system enables local bills to be settled promptly;

Commercial section

The 53... of the member in charge of the commercial section is to foster in every 54… possible the trading interests of his own 55…, and to provide all background information that will enable his 56… to formulate an appropriate trade 57….

Press and Information section

The member of the staff 58… … … the Press and Information section has to know what 59…news in a particular country and 60…, locally, makes it, so that he may provide information concerning his country to the maximum 61….

Service and specialist Attach é s

Until quite recently there 62… a clear distinction between a career diplomat and an attaché. The former was a member of the diplomatic 63… and a link between his own Ministry of Foreign 64… and that of the receiving 65…. The latter was a member of a different government department and was serving the interests of his own department. Today the 66… between the two categories has lessened.

Armed Services Attachés

Armed Services Attachés are normally regular 67…of the Armed Forces who are attached to a diplomatic mission for a limited period of 68… One of the major functions of a Military, Naval or Air 69… attaché 70… to report on developments in his particular field of interest and sometimes help with the purchase or sale of war 71….

Cultural Attach é

The work of the Cultural Attaché can be of great value in fostering understanding and goodwill between states by arranging exchange 72… of professional or occupational groups and other cultural activity.

Other Attachés

The range of possible attachés is wide. Their titles are indicative of
73... function, and include: Labor, Agriculture, Fisheries, Scientific, Industrial, Civil Aviation, Public Relations, Recruitment, Tourism, Legal, Immigration, Shipping and Timber.

Notification of appointments

The appointment of heads of mission and Military, Naval or Air Attachés requires the formal 74… of the host state 75… …................

The head of mission should advise the 76… Department of the Ministry of Foreign Affairs well in advance of the date, place and time of the intended arrival. On arrival at his post to take up his 77…, a head of mission will be 78…by the Chief of Protocol (or his Deputy). He immediately informs the Minister 79… Foreign Affairs that he 80… arrived and presents him with a 81… of his credentials.

The procedure adopted by a state for the 82… of a particular class of heads of mission must be uniform in all 83….

Once a head of mission has officially assumed his functions he advises the 84… of the Diplomatic Corps and other heads of missions.

As for the procedure 85… departure, shortly before a head of mission relinquishes his 86… (except in the event of his recall by the host state) he sends a 87… announcing his recall to the Minister for Foreign Affairs and asks 88… an audience with the 89… of State. This farewell audience is a private one and the departing head of mission, presents his 90… of recall.

The diplomat

The diplomat 91… to acquire all the normal attributes of his compatriots who are successful businessmen, administrators or civil servants. He 92… understand other countries, other cultures and other societies also he must like people, and he genuinely interested in them.

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