Parts of a Memo

Пример письма-заказа

MATTHEWS & WILSON Ladies' Clothing 421 Michigan Avenue Chicago, III.60602   November 4, 1996   GRANT &CLARKSON 148 Mortimer Street London W1C 37D   Gentlemen:   Thank you for your quotation of October 30. We have pleasure in placing an order with you for 1,900 ‘Swinger’ dresses at Price: $38,745 in the colours and sizes specified below:

Quantity	Size	Colour
	8, 16	white
	10,12,14	white
	8,16	turquoise
	10,12,14	turquoise
	8,16	red
	10,12,14	red
		yellow
	10,12,14	yellow
		black
	10,12,14	Black

Delivery: air freight, c.i.f., Chicago

We shall open a letter of credit with your bank as soon as we receive your order acknowledgement. Please arrange for immediate collection and transport since we need the dresses for Christmas.

Very truly yours,

P. Wilson

Buyer

+Меморандум (Memo)

Although e-mail messages are now used instead of memos for most intercompany communication, memos are still suitable for notes sent to people higher in the company hierarchy, especially in conservative companies.

The memo is also appropriate for lengthy, formal communications to coworkers that may eventually be circulated to your supervisors or to contacts in other companies.

Memo writing is something of an art form. A letter is not a memo, nor is a memo a letter. A memo is a short, to the point communication conveying your thoughts, reactions or opinion on something. A memo can call people to action or broadcast a bit of timely news. With memo writing, shorter is better.

As with all writing, memo writing needs a structure. Because they are short, rambling meanderings will soon destroy the memo’s effectiveness and become a waste of productive time to those that read it and to him or her who wrote it.

Memorandums or memos are an effective way to communicate within an organization and should be used as an opportunity to improve your business writing.

· To: This includes a list of all the people who will receive the memo. The names usually appear in order of seniority, where the most superior person comes first on the list. It is best to list full names and titles although in a smaller set-up using only first names may be acceptable.

· From: This will list the name of the sender or senders.

· Date: State the exact date when the memo is being written, including the day, month and year. Use business English and abstain from the use of short forms.

· Subject: This states the reason for the memo and should not exceed one sentence.

· CC: This will mention the names of the people who will receive this memo but will not be expected to carry out the action. This is generally used for superiors who need to be informed of the intra-office memos even if they are not directly concerned with them.

· The Body: The main copy will give a list of facts and discuss the issue. The facts have to be explained in a manner that is relevant to the recipients so they know exactly how they stand to benefit or lose in regards to the given piece of information. Although the memo looks like a short piece of text you cannot overlook proofreading or using a grammar checker.

· Conclusion: State the specific action that needs to be carried out.

Пример меморандума

MEMORANDUM   Date: August 5, 20XX To: All Employees From: Susanna Graham, President Subject: Promotion to Vice President/Sales   We are pleased to announce the promotion of Truc Phan to Vice President in Charge of Sales. In the past 12 months, Mr. Phan has consistently provided outstanding service to his clients, brought in several new accounts and demonstrated outstanding sales leadership. Nacogdoches Notebooks has grown substantially because of Mr. Phan's work. He will assume his new position on August 10 and will be located in Suite 25.   Please join me in congratulating Mr. Phan on his new position.

& A Business Contract

A business contract is a legally binding agreement between two parties for an exchange of services that are of value. For a contract to be valid, an offer must be made and accepted. Using a contract in business dealings helps ensure an agreement is acted on, insofar as a broken contract could result in a lawsuit or out-of-court settlement and the payment of damages caused by the breach. The best way to avoid a dispute or potential litigation, however, is to craft a solid agreement in which you’re confident you’ve negotiated the best terms for your business.

A business contract is often used for:

• Hiring or being employed as an independent contractor
• Buying or providing services or goods
• Leases and real estate
• Selling your business
• Partnerships and joint ventures
• Franchising
• Confidentiality agreements
• Noncompete agreements

A business contract should be labeled "contract" or "agreement" at the top. These are some items it can include:

• Date of contract
• Names of parties involved
• Details of services that your company will provide or receive
• Payment amounts
• Payment due dates. Note that payments do not need to be made in a lump sum at the end of the project. You can make or receive incremental payments for specific services rendered once they are completed.
• Interest on late payments
• Deadlines for services due. This is also called a "time is of the essence" clause. You will probably want to use this phrase in your contract if you have a timeline for a project.
• Expiration dates for the contract, such as a lease expiry
• Renewal terms, if applicable
• Damages for breach of contract. Also called "liquidated damages," this clause can specify amounts to be paid if services are incomplete or deadlines are missed. A court can also award damages if a contract is breached, even if damages and amounts were not included in the agreement.
• Termination conditions
• Signatures

Exercises 1. Переведите устно следующие предложения, обращая внимание на выделенные предлоги:

Предлоги, которые относятся к месту работы:

Предлог	Пояснение	Пример
In:	Тип учреждения	In an insurance company
	Сфера деятельности	In insurance
On:	Задача	On processing claims
At:	Конкретное учреждение	At Dependable Insurance Co. (также: for Dependable Insurance)
With:	Используется с глаголом to be	I worked at Break-a-Leg Insurance for four years. I am now with Dependable Insurance.

1. All the information that you need in the report.

2. I wish I had some facts concerning the legal contract.

3. Who spilled coffee on the annual report?

4. Please send the report to Sonia.

5. According to this report, we need more accountants.

6. The report was accidentally left inside the car.

7. After 15 years, she is still in search of the perfect assistant.

8. The meeting is scheduled for 5:30.

9. Jim comes to us from Sun Corporation.

10. Your role in our company's success was invaluable.

Exercises 2. Выберите правильный предлог из предложенных в скобках:

1. Exports grew (at, to) $4 (in, on) July 1999.
2. Harry and I divided the workload (among, between) us.
3. Expenses for petrol are shared equally (among, between) the six members of the staff.
4. Most of Mike's data falls (under, within) three main categories.
5. I received an important phone call (about, during) the budget.
6. Mark interrupted us several times (from, during) the meeting.
7. I have been on this project team (since, from) last week.
8. Our new brochure was created (by, from) Anthony.
9. The company cafeteria is (to, like) a four-star restaurant.
10. We want to familiarize you (of, with) our capabilities.

Дата добавления: 2014-12-27