Imagine you are calling a company and want to speak to someone who works there. Use the following phrases:
How can I help?
Who is calling please
Can I speak to….please?
I¢ll just put you through
Please hold
I¢ll see if he¢s in
Could I speak to…please?
Just a second
I have got….on the phone for you
Who shall I say is calling?
Hang on a moment
Michelle:
Hello, you've reached the marketing department. How can I help?
Male:
Yes can I speak to Rosalind Wilson, please?
Michelle:
Who’s calling please?
Male:
It’sRichard Davies here
Michelle:
Certainly. Please hold and I’ll put you through.
Male:
Thank you.
Michelle:
Hello, marketing. How can I help?
Male:
Could I speak to Jason Roberts please?
Michelle:
Certainly. Who shall I say is calling?
Male:
My name’sMike Andrews.
Michelle:
Just a second- I’llsee if he’s in. Hello, Jason,I’ve got Mike Andrews on the phone for you... OK - I’ll put him through.Hang on a moment, I’m just putting you through.
Imagine you work as a receptionist and you receive a call for someone who isn't there. Use the following phrases:
Can I speak to… please?
I am afraid he is on the meeting
Can I help?
Can you call back later?
Can I make a message?
Could you tell him that…..?
Can I take your number, please?
Okay, I¢ll make sure he gets the message
Claire:
Hello, finance department
Female:
Hello, can I speak to Adrian Hopwood, please?
Claire:
I’m afraid he’s in a meeting at the moment. Can I help?
Female:
No I need to talk to Mr Hopwood, I think. What time will he be out of the meeting?
Claire:
In about an hour. Can you call back later?
Female:
Okay, I’ll do that.
Claire:
Orcan I take a message?
Female:
Actually, would you mind? Could you tell him that Jennifer McAndrews called and that I’m in the office all day if he could call me back?
Claire:
CanI take your number, please?
Female:
Yes, it’s 5556872.
Claire:
5556872. Okay, I’ll make sure he gets the message.
Female:
Thanks very much for your help, bye!
Claire:
Goodbye!
Imagine you've dialed the wrong number. Use the following phrases:
You must have the wrong number
Is that not 556 8790?
Sorry about that
No it is 555 8790
Can I help you?
I must have dialed the wrong number
I'll try and put you through
I'm sorry, you've got the wrong number
Sorry to have troubled you
His direct number is…
Male:
Hello, this is the press office.
Michelle:
Rachel Allsop please.
Male:
I’m sorry, You must have the wrong number. There’s no-one of that name here.
Michelle:
Oh. Can I check the number I’ve got…. is that not 5568790?
Male:
No, it’s 5558790.
Michelle:
Oh sorry about that. I must have dialed the wrong number.
Male:
No problem! Bye!
Male:
Hello, press office, can I help you?
Ruth:
Hello. Paul Richards, please.
Male:
I’m sorry, you’ve got the wrong number, but he does work here. I’ll try and put you through. In future his direct number is 5558770.
Ruth:
Did I not dial that?
Male:
No you rang 5558790.
Ruth:
Oh, sorry to have troubled you.
Male:
No problem. Hang on a moment and I’ll put you through to Paul’s extension.
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